Key Performance Areas

2.1  Cost Estimating and Budgeting

• Prepare and review cost estimates for open-pit mining works, including drill and blast, load and haul, waste stripping, ROM handling, haul road construction and maintenance, pit dewatering, bulk earthworks and rehabilitation.
• Develop and interrogate first-principles rate build-ups covering plant, labour, consumables, overheads and margin, with defensible productivity and availability assumptions.
• Establish and maintain the project budget against an approved Cost Breakdown Structure (CBS) and Work Breakdown Structure (WBS).
• Prepare cash flow forecasts and align them to the construction/mining programme.

2.2  Measurement and Valuation

• Measure works in accordance with the applicable standard method of measurement and the contract Bill of Quantities or Activity Schedule.
• Compile, submit and agree monthly payment applications, interim valuations and payment certificates within contractual timeframes.
• Reconcile survey volumes (in-situ, bank and loose measure) with the Survey Department and resolve variances before certification.
• Value variations, dayworks, rate-only items and provisional sums; agree new or star rates where the contract requires.
• Prepare, negotiate and settle the final account.

2.3  Contract Administration

• Administer contracts under NEC3/NEC4 ECC, FIDIC (Red, Yellow, Emerald), GCC 2015 and JBCC forms as applicable to the project.
• Issue and respond to contractual communications within the periods stipulated by the contract — early warnings, compensation events, notices of claim, instructions, determinations and adjudication referrals.
• Maintain the contract register, early warning register, risk register and compensation event / variation register.
• Assess extension of time and prolongation cost claims, including the review of programme impact, delay causation and concurrency.
• Ensure contractual securities, guarantees, insurances and retention are in place, current and correctly released.
• Advise the project team on rights, obligations, notice periods and the commercial consequences of proposed actions.

2.4  Procurement and Subcontract Management

• Compile enquiry documents, adjudicate tenders and prepare recommendation reports.
• Draft and administer subcontract agreements, ensuring back-to-back alignment with the main contract.
• Manage subcontractor valuations, variations, claims, set-offs and close-out.

2.5  Cost Control and Reporting

• Produce the monthly cost report: value of work done (VOWD), cost to date, commitments, accruals, forecast final cost and estimate at completion (EAC).
• Analyse cost variances against budget, identify root causes and recommend corrective action.
• Maintain earned value metrics where required and report on commercial risk and opportunity.
• Present commercial performance to project leadership and, where required, to the client.

2.6  Governance, Risk and Stakeholder Management

• Ensure compliance with company delegation of authority, procurement policy and internal control requirements.
• Support internal and external audit, and maintain a complete and auditable commercial record for each contract.
• Build and maintain professional relationships with the Employer’s Agent, Engineer, Project Manager and subcontractors.
• Mentor and develop junior quantity surveyors and support their route to professional registration.